Precautions during Cyclones

All-Staff/All-Student Email Distribution tukutuku at usp.ac.fj
Fri Mar 12 12:53:23 FJST 2010


Dear All,

 

The following was received from DISMAC this morning. Staff are asked to take
every precaution before closing up this afternoon when you leave the office;
and take note of the procedures below.

 

PUPBLIC ADVISORY # 1 - LOW DEPRESSION.

 

Members of the public are advised that at 4:18 this morning, a tropical
depression was located at the far north east of Fiji and slowly moving
west-south west towards the Fiji group. 

 

The Nadi weather office has advised that this may develop into a cyclone
alert by this afternoon.

 

Mariners are equally advised that a strong wind warning is now in force for
all Fiji waters. 

 

People are advised to take appropriate precautionary measures due to the
following:

 

*	The present low pressure is expected to  bring along heavy rain and
squally thunderstorm
*	Travelling at  sea may be endangered
*	Heavy rain can bring about flooding in low lying areas

 

The general public are forewarned to closely monitor the current situation
and keep listening to radio for further development. 

 

 

 

 

STAFF TO TAKE NOTE OF THE FOLLOWING 

 

South Pacific Tropical Cyclone Alert 

 

3.1       When tropical cyclones threaten, a special weather bulletin is
issued containing:

1)                  A Tropical cyclone ALERT to advice on the development of
an incipient tropical cyclone or the progress of a cyclone if there is
significant probability that winds may reach damaging gale forces or more
within the next 48 hours.

2)                  A GALE STORM or HURRICANE WARNING indicating average
winds of damaging Gale Force (63 to 87 km/hr), destructive Storm Force (88
to 117km/hr) or very destructive Hurricane Force (over 117 km/hr),
respectively, are expected to affect one or more parts of the country.
Bulletins containing warnings are generally issued at three hour intervals.

Once an alert has been issued, people should keep in touch with developments
by listening to bulletins broadcast on radio and watching for the specified
signals for your particular area.

 

3.2             Precautions in a Tropical cyclone

 

1)                  In the event of a cyclone, responsibility for Faculties,
Schools, Departments, Sections, Centers and various sections of the
University is as designated by the Registrar and the Safety Committees, or
by the senior University staff member in charge of the section.

 

In most cases, the responsibility is allocated as follows:

 

            Faculty            Deans

            Institutes         Directors of Institutes

            Campuses      Campuses Directors

            Sections          Section Heads

 

2)                  Precautions will be taken on the instructions of the
person in charge as determined by the warnings and risk assessment of danger
to the staff , students and campus/center/complex

 

If a preliminary warning is received on Friday, those designated responsible
for the various sections of the University and the designated safety
officers will request staff to secure property. This will avoid calling on
staff during the weekend. All necessary precautions are to be taken on a
Friday if a hurricane is predicted during the following two days.

 

Instructions will be issued during the day to secure property if hurricane
warnings are received which indicate a hurricane may strike at night.

 

3)                  The person in charge will make the decision on when to
close down the University and send home staff by assessing the danger and
warning to campuses. Staff may not leave without permission before
officially released, except in special circumstances, as their assistance
will be required to secure property.

 

Heads of Sections may release individual staff earlier in special
circumstances; such as if they live in areas prone to flooding or risk being
cut off from families by flooding.

 

4)                  When instructions are raised to secure property,
Faculties and Sections should ensure all shutters are put up, doors and
windows secured and all loose objects are taken inside. Books, notes and
papers should be removed away from windows and floors and safely stored
away.

 

5)                  All electrical circuits not required should be switched
off at the main and the plug removed from the socket, as it is highly
probable that power cuts will occur during a hurricane.

 

6)                  Emergency coordinating centers will be set up and
operated by senior staff members and the security department

 

7)                  People should observe the following safety precautions

 

BEFORE

(a)               Buy batteries for torches and batteries; candles; matches;
canned foods; primus or alternative to electric cooker; clean and fill water
containers.

(b)               Keep a supply of nails, boards and hammer ready to re-fix
windows or doors

(c)               Know how to turn off electricity, gas and water.

(d)               If you have hurricane shutters or grills for the windows,
use them. Make sure that there are no unsecured objects lying outside your
house e.g. sheets of galvanized iron 

 

DURING

(a)               Listen and remain tuned to the radio and carry out
instructions given

(b)               Do not use your telephone for anything less than for
saving lives.

(c)               Stay indoors if you can and remain in a room which offers
the most protection. If a roof is blown off, get under a table or bed.

 

AFTER

(a)        Do not touch electrical wires or any wires at all because crossed
power lines may activate telephone or neutral wires and report any fallen or
hanging wires to authorities. Be observant for gas leaks.

(b)        Sightseeing is not recommended. You will only hinder essential
work and traffic and endanger yourself.

 

Once the weather clears and it is safe to return to the office, a public
notice will be issued. 

 

OHS Unit

HR Section

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